Job Description for
Development & Events Coordinator—Petoskey
June 2024
As the Development & Events Coordinator at Crooked Tree Arts Center - Petoskey, you’ll be an integral part of a creative, inspiring, community-based arts organization that has served Northern Michigan for over 50 years. At CTAC, our mission is to create ways for people to connect, learn, and grow through the arts. We offer year-round visual arts exhibitions, classes, lectures, performances, and other special events.
The Development & Events Coordinator will report directly to the Regional Development & Events Manager (RDM) and work with staff and volunteers to plan, organize, implement and promote events designed to fundraise, grow our membership, and promote community awareness of Crooked Tree Arts Center’s programs and services.
This full-time, salaried position is ideal for a friendly, task-oriented, and highly organized person who loves the arts and values working in a pleasant, creative, mission-driven environment. While this position will average 40 hours a week, the Development & Events Coordinator must be available to work a flexible schedule including weekends and evenings. This position is based in Petoskey, but occasional one-day travel to Traverse City will be required for special events.
Required Skills, Interests, and Abilities:
- Proven event management experience
- Strong attention to detail
- Highly organized with strong project coordination skills
- Self-starter, able to initiate and complete tasks, and to work both independently and as a member of a team
- Excellent time management and communication skills
- Experience / knowledge of nonprofits and fundraising events is helpful
- Proven track record of generating revenue from events
- Professional skills and ability to build productive business relationships
- Computer skills necessary to complete tasks: Google Suite, MailChimp, NeonCRM (will be trained), Canva, etc.
- Must be able to lift up to 25 lbs regularly and 50 lbs occasionally
Minimum Qualifications:
- Degree or certificate in Event Management or related field, or relevant experience
- Must have valid driver’s license
Preferred Skills:
- Interest in the arts
- Familiar with Adobe software
- Experience managing volunteers
- Enjoy a collaborative work environment
Essential Duties and Responsibilities:
The Development & Events Coordinator will have two primary functions in Petoskey:
- To manage Crooked Tree Arts Center’s events as outlined below, in collaboration with the RDM
- To serve as liaison to all renters of Crooked Tree Arts Center – Petoskey as outlined below
The Development & Events Coordinator will:
- Manage all event components including developing timelines, budgets, decor, design, entertainment, catering/vendors, audio/visual, promotional materials, invitations, and venue management for the following existing events:
- Dart for Art
- Swirl events
- Opening receptions
- New Year’s Eve at the Arts Center
- Awards receptions
- Play It Forward
- Sugar Plum Fairy Tea
- Performing Arts Series
- Downtown Sound
- Concerts in the Park Series
- Live on the Bidwell Plaza
- Serve as staff support/liaison for the Dart for Art and Performing Arts Series committees
- Coordinate applications for special licenses for Michigan Liquor Control Commission
- Maintain relationships with collaborating organizations to work toward desired outcomes for all organizations
- In collaboration with the RDM, manage event budgets, projections and create enhanced revenue
- Serve as support staff to events in Traverse City
- Participate in the work of CTAC committees as assigned
Of special note: CTAC’s major fundraising event, Dart for Art is a two-day annual event held in July and involves over 800 guests, 250 artists and multiple vendors. Funds raised from this event account for nearly 20% of CTAC’s annual operating budget. The D&EC will work directly with the RDM to produce this annual event.
Development & Events Coordinator responsibilities may include the following:
- Maintain communication with donating artists, sponsors, and attendees
- Inventory all donated items
- Recruit and develop sponsors, auction donations, participating restaurants, volunteers, artists and other in-kind donors
- Assist with development and design of event materials, such as save-the-dates, solicitation letters, invitations, event programs and other materials
- Manage post-event correspondence
Facility Rentals:
The Development & Events Coordinator has responsibility for managing CTAC’s facilities rental program. Crooked Tree Arts Center in Petoskey offers rentals in a 220-seat theater, two main exhibit galleries and the rooms of the Carnegie Building.
The Development & Events Coordinator will:
- Maintain relationships with existing renters of the theater and manage the theater calendar
- Answer all inquiries about facilities rentals, providing tours to prospects and contracting with renters
- Act as CTAC representative to the local hospitality industry, local businesses, meeting planners, caterers, and individuals to market facility rentals
Benefits and Compensation:
- Starting Salary $40,000
- Health Insurance
- 403 B Retirement Plan
- Short-term disability plan
- Two weeks paid vacation, plus paid time off between Christmas and New Year’s Event and spring break
How to Apply:
To apply, please include a cover letter, resume, and three references. At least one reference must be from an event planning project or client. References will not be contacted without your knowledge. Email materials to angela@crookedtree.org, subject: Development & Events Coordinator.
www.crookedtree.org
About Crooked Tree Arts Center
Crooked Tree Arts Center is a 501(c)3 nonprofit organization with locations in Petoskey and Traverse City, Michigan. Founded in 1971, CTAC’s mission is to inspire and enrich lives through the arts. CTAC offers arts and cultural programming in a variety of areas, including visual arts, ballet, culinary arts, and more.
